Understanding Document Processing

Introduction

With the rapid surge in the use of digital documentation and electronic publications for personal, professional, as well as commercial purposes has given birth to the need for a comprehensive platform to collect and consolidate all documents together in a single window frame. In today's digital era, it is impossible for an organization to function without having a centralized repository of its digital assets, specially official business contracts and certifications. With internet webbing the world together, document management software has become an imperative tool to collaborate and compete with other corporations around the globe.

Concept

VIDIZMO, a robust content management platform, has the capabilities to cater to all your digital document management needs. VIDIZMO offers support for all sorts of digital assets such as video, audio, image, document etc, allowing users to not just view/playback them but derive various other valuable information and insights, which is known as metadata, from within your content. This, in turn, helps to create monetary as well as intellectual value for their content by optimizing its usability, accessibility, search and discovery.

Processing of a Document

As soon as a document is uploaded:

• Document Processing workflow is initiated for its processing;
• During processing, the standard windows attributes stored in the file are picked up and added in each of the content files (renditions) produced. These will then be displayed on the Media Info screen.
• The document is converted to PDF file format as per its default profile defined in Encoding Profiles which includes details like the size of the thumbnail and the output format. To learn more about them, see Understanding Encoding Profiles.
• The snapshot of the first page of the document will be used as the thumbnail for the document in the portal. This is made customizable for the user as per convenience.
• Optical Character Recognition is one of the sub-processes that the document is run through which results in editable text extraction from a document in accordance with the page it has been found on. This text is then indexed and added into the timed data through which a document is made searchable.
• If the uploaded document is protected by a password and user passes that password using API, then such protected documents will be processed as well.
• After processing, the document will be uploaded to the respective storage provider. To learn more about these providers, see: Storage Providers in VIDIZMO.

Supported Formats

List of supported formats for Document Processing are as follows:

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