Overview

A Playlist is a collection of audio and video media files. You can create multiple playlists in VIDIZMO to organize audio or video content. When you select a playlist for playback, only those files are played which belong to the relevant playlist.  


EnterpriseTube offers you a convenient way to create playlists. You drag the media files you want and add them to your playlist. Additional information, such as a description or tags, can also be added.

 

You can manage visibility, access, and sharing settings for your playlists. For instance, you can decide if your content should be visible to anonymous users or not. 


VIDIZMO also lets you set custom attributes for media files. Custom attributes help users find relevant content by narrowing down their search. You can apply custom attributes to your playlists to improve their visibility on the portal.


Prerequisites

Playlists are a feature of VIDIZMO’s EVCM package. The actions you can perform on playlists are determined by your user role on the application.

Learn more about user roles here: Concept of User Roles in VIDIZMO


Users who are Contributors can:  

  • Create playlists.
  • Edit Playlists.
  • Manage Settings of playlists in their media library (My Library), except Custom Attributes. 


Making changes to your published content as a Contributor will unpublish it. The media will then be resubmitted for moderation and approval.


Users who are Moderator+ can access all published media (including playlists) from the Media Manager. They also have a media library where they can manage their content. Moderator+ can: 

  • Create playlists.
  • Edit playlists on the Media Manager and their My Library. 
  • Manage Settings (including Custom Attributes) of playlists.


Creating a Playlist

To create a playlist:

    1. Click on the Add Media button in the bottom-right corner.



    2. On the Add New Media tab, select Create Playlist.

 

 

    3. Write the name of your playlist (Required Field).

    4. Drag the media you want and drop them on the playlist area on the left.



    5. To remove a media file from the playlist, click the X button when hovering over it.



    6. Set the order in which you want the media to be played by dragging the files.  

    7. Click the Next button to go to the Settings page.


Configuring Playlist Settings

After you are done adding videos to your playlist, you can manage its Settings. On this page, you can add information and configure options to define what your playlist is about. The Settings page has four tabs:


  • Basic Settings: Add information, such as a description or tags, about the playlist or its content.  
  • Publish Set options for the playlist’s content progression, its completion criteria, and certificate.   
  • Access and Sharing: Control options for sharing, access, and visibility to specific users. 
  • Custom Attributes: Set custom attributes for a playlist to improve search. Only available to Moderator+ users.


Basic Settings

The Basic Settings enables you to configure fundamental options for managing your media files. These settings include:

  1. Title: Write a name for your playlist  
  2. Category: Assign a category to your playlist
  3. Tags: Attach tags to a media file  
  4. Description: Write a description for the playlist  
  5. Uploader/Creator’s Name: Identify the uploader or author.


Publishing

On the publishing page, you can set up playlist publishing options.

  1. Player Template: Select a player template for your playlist. As of now, only the Playlist Player Template is available. 
  2. Completion Criteria: Move the slider to adjust the completion criteria.
  3. Certificate Template (Optional): Assign your desired certificate to your playlist.
  4. Other Options
    • Allow Sharing: Enables sharing of the playlist.
    • Allow Embedding: Enables availability of embedding code.
  5. Playlist Settings:
    • Enforce Order: Forces media to be viewed sequentially. 
    • Auto Advance: Allows automatic playing of subsequent media files.
    • Loop: Enables the playing of all media files continuously. Becomes available if Auto Advance is selected.



Access and Sharing

To change the access and sharing settings of the selected playlist, you will find four options to configure.

  1. Who can access it?
    • All Account and Portal Viewers: Users registered on the Portal and Account (Parent-Portal)
    • All Portal Viewers: Only registered users on the Portal
    • Anonymous Viewers: All viewers (registered or anonymous) 
    • Only Me: Accessible only to the uploader 
    • Limited Share Only: Specific viewers, users, and groups set by the uploader 

  2. How to Access it?

    Decide where you want the shared playlist to be accessed from
    • Portal Library: The playlist will be present in the portal library.
    • Featured Media: The Playlist will appear on the homepage’s banner as featured media.
       
  3. When will it be available?

    Set the availability period of the shared playlist to users who have access.
    • Available From: The playlist becomes accessible from this date. 
    • Expires After: The playlist becomes inaccessible from this date.
  4. Limited Share  


In Limited Share, you choose specific users or groups to share your media with. You can give them different rights according to four Limited Share licenses. You can also create a link that gives others access to your shared media.  


For more information on Limited Sharing, see How to perform Limited Share with Viewing & Editing Rights


Note: A playlist lets you keep a bulk of your desired content in one place. Another benefit is the ability to make changes one time that apply to this bulk of media files. Playlists save you from the hassle of going to each file and changing their access or sharing settings.


The settings of the playlist take priority over that of the content inside it. This lets you share files with different settings as one package to your target audience.


Alternative Way to Share


Sharing is also possible from the overflow menu on the playlist’s thumbnail. It allows you to: 

  • Go into Limited Share
  • Share With Portal or make a shared playlist private. 

Custom Attributes

An attribute is a characteristic or trait. Custom attributes are made by users and associated with distinct types of media on the portal. For a guide on creating custom attributes, see How to Manage Custom Attributes


You can also add custom attributes to your playlists. The attributes you have associated with your playlist can help with its visibility, indexing, and metadata. If users are looking for the type of content in your playlist, then they can find it quickly.


To define custom attributes for your playlist:


    1. Select the playlist

    2. Go into Settings from the action menu bar. You can also do this from the overflow menu on the thumbnail.

   

    3. In Settings, go to Custom Attributes

    4. Set the values for custom attributes for your playlist

    5. Click Save or Save and Close to save all settings

You can also click Save as Draft to save the playlist in your library and configure these settings later. A notification will inform you of your playlist being drafted.



Viewing the Playlist


Once you have completed setting up your Playlist, it will become available from the Media Manager with the rest of the published media. Click on the playlist to open it on the playback screen. 

 

On the Playback screen:

  1. The media in the playlist is listed in a window on the right of the player.

     
    2. You can use the overflow menu to Like, Embed, Share, or adjust the Settings of the playlist.


     
    3. The information tab provides details on the media currently being played.


Editing a Playlist


To select playlists from your media library:

  1. Click on your profile icon to open your profile sidebar.
  2. In the My Library section, click Uploads.

 

To select a playlist from the Media Manager (as a Moderator+):

  1. Open the menu from the button on the top left corner. 
  2. Click Admin to open more options.
  3. Select Media Manager.



To filter out playlists from the rest of the media:  

  1. Click Filter By
  2. Click Format
  3. Select the Playlist checkbox


This will display all media files that are playlists. You can select an item by clicking the thumbnail.


To Edit a playlist from your Library or Media Manager:

  1. Select the playlist to edit.
  2. Click on the Edit Playlist button on the action menu.

     
     3. In edit mode, you can add, delete, or reorder the content of your playlist.

     4. Click Next to go to the Settings screen. Make your desired changes here (If there are any).

     
5. Click Save and Close to end editing.  

     6. You will get a notification that the Playlist has been published successfully.
    

     7. On the Playback page, you can find the content you added to your playlist.


Creating a Playlist as a Viewer User


To create a playlist as a user with the Viewer role, follow these steps:

1. Choose the desired media you want to include in your playlist. Access the overflow menu on the selected media file.

2. From the menu options, select "Add to My Playlist."



3. A new modal will appear. Provide a title for your playlist and click the "Add" button.



4. A notification will confirm that the media has been successfully added to the playlist.

5. If you want to remove media from the playlist, uncheck the playlist option in the modal, and the media will be removed from the playlist.


For a more comprehensive understanding of the concept, please refer to our article "Understanding Playlist."