Overview
The Media Library of your Portal allows the users to view, access, manage, sort and filter all their media in one place. This facilitates the organization by making the content easily-accessible, offering increased collaboration between the users and displaying the latest media for the users to view the organization's on-going activities. Moreover, users can also manage and track the media published.
Concept
VIDIZMO enables the users to set media access permissions, content organization, categorization and sharing parameters for published media. The library settings comprise the following:
Note: Manager+ roles can predefine the default media settings, but these can be overridden by the uploader while uploading content. To learn more about user roles, see: Understanding User Roles.
Categories
VIDIZMO provides the user to define a category or subcategory on the portal-level for the media being published. This classifies, organizes and segregates the media content. This facilitates the user in the search and sorts the relevant media. A user is allowed to create, modify or delete a category or its sub-category. They can either be defined individually or in a hierarchy.
To add a category, read about it here: How to Add, Edit or Delete Categories in Portal.
VIDIZMO also allows its users to completely change the look & feel of the categories or its subcategories by enabling them to set a background image, banner image, or thumbnails for the category's homepage. The users can also brand their category homepage by applying custom CSS. This is helpful for enterprises to provide their various categories with a distinguishable look.
Note: You can enable the Category Branding option from Portal Settings > Branding > Customize.
Tags
Tags are keywords that describe and highlight the content to provide an optimized search for users. VIDIZMO allows its users to predefine the tags and creates a Tag Cloud Media publisher can choose relevant tags from the tag cloud while publishing or modifying the media. Moreover, users can also allow publishers to add new tags when publishing media.
To add a tag, read more about it here: How to Configure and Use Enterprise Tags.
Custom Attributes
VIDIZMO portal has a built-in set of attributes for defining and segregating the media content to be published or modified. Examples are Title, Categories, Tags, Description, and Author's name. VIDIZMO also allows users to create additional fields i.e. custom attribute feature to give complete control over defining the metadata for media content. It will enable the uploader to classify the content in custom and creative ways, giving the users massive flexibility to search and sort the content.
VIDIZMO also provides the ability to drag and drop the attribute to change it's position while displaying it to the uploader.
To add Custom Attributes, read more about it here: How to Manage Custom Attributes.
Custom attributes can be created by users or can be system defined.
User-Defined Custom Attributes
The user can create, edit or delete a custom attribute. To add or edit a custom attribute, the user needs to set the following parameters:
- Name: The user can define the attribute name.
- Type: The user can choose the attribute type to be Text, Date or Dropdown.
- Displayable: Enabling this checkbox requires the user to display the custom attribute with the media published to provide an improved search.
- Searchable: This will allow searching your content using your Custom Attribute. It makes the search easier with your Custom Attribute name.
- Facetable: This will allow your Custom Attribute to be shown in your faceted search. This gives an organized look to your Portal.
- Media Types: The user can define the media type such as video, audio, survey, etc. for which the attribute will be displayed.
System-defined Custom Attributes
There are System-Defined Custom Attributes in VIDIZMO which captures information within media and saves it into Custom Attributes as Meta-data. These attributes capture details of media such as dimensions and quality. Users can also make them displayable within the media and searchable within the Portal.
You can change them by editing from the Custom Attribute > System Defined tab.
Default Publish Settings
Default Publishing Settings enables the users to set default publishing attributes for the Portal so that every uploaded media has these settings.
These settings are as follows:
- All: Enabling this checkbox makes all the options discussed below to be selected.
- Allow access from Portal Library: This checkbox makes the uploaded media content appear on the portal library. If a user leaves the checkbox unchecked for a media type, that uploaded media will not appear on the portal library and can only be accessible via a link to that specific content.
- Featured Media: On the Portal’s homepage, there is a list of featured media files. Enabling this option allows the users to access the mashup from the homepage’s Featured Media list.
- Allow viewers to embed: This checkbox allows viewers to embed the media content to allowed domains or websites.
- Allow downloading: By enabling this checkbox, the users can download every media available on the Portal.
- Allow viewers to share: When enabled, this checkbox allows viewers the ability to share the content with others via the Email address of the specific users or any other social media platform such as Facebook, Twitter, etc.
A user can change these settings anytime. To make new settings applicable to previously published media, VIDIZMO offers the users another checkbox that applies the settings to already published media. To set Default Publish Settings, read more about it here: How to Set Default Publishing Rules for Media in Portal.
Comments
Enabling the Comment checkbox provided on the Moderate Comments tab can be used to allow all the Portal users to comment on the uploaded content. If the checkbox is disabled, no user will be able to comment.
To configure Comments, read more about it here: How to Configure Comments in Portal.
Additionally, comments can be moderated by enabling the Comment Moderation checkbox. When enabled, comment moderation ensures that no spam or unwanted comments are published under that media. Every comment is sent to the moderator for approval. The comment only appears on that particular media's playback page if the moderator approves it. These settings affect all of the Portal's existing and new media files.
To configure Comment Moderation, read more about it here: How to Configure Comment Moderation in Portal.
User-Generated Content
Enabling User Generated Content (UGC) allows all the Portal users to upload content. To restrict uploading by some of the users disable UGC. In such a scenario, only the Administrator, Manager, Moderator, and Contributor can upload the content.
To configure UGC, read more about it here: How to Configure User Generated Content in Portal.
Additionally, uploaded content can be moderated by a user. Enabling content moderation ensures that no spam or unwanted contents are published. Every content is sent to the user for moderation. The content only shows up on the portal library page if a user has approved it.
To configure Content Moderation, read more about it here: How to Enforce Content Moderation.
Here, the administrator can also set the number of Moderators that are required for the approval of the content. The content will not get published if the required number of moderators has not approved the content.
Note: By default, the role assigned to a user upon requesting and joining the Portal is of a Viewer. If a user requests to join the Portal having User Generated Content enabled, by default the VIDIZMO role assigned to the user will be of Contributor.
Media Sharing
Some users want their content to be shared with a larger audience that is not part of the Portal. To support this, VIDIZMO offers a Social Media Sharing feature that provides the Portal's user the ability to enable sharing of the Portal's Media Library page on social media platforms. Moreover, a user can share any individual media on social media platforms if the configured publish settings allow social sharing.
To configure Media Sharing, read more about it here: How to Configure Social Media Sharing in Portal.
Note: For now, VIDIZMO supports sharing on social media platforms such as Facebook, LinkedIn, Twitter and Email. By default, if social media sharing is disabled in the Portal then the user can only share media by Email.
Retention Period
Once the content is submitted for deletion, users can set up the number of days for content retention in the Portal. After the expiry of this period, the content is deleted permanently. Although deleted from the Portal, users can seek help from VIDIZMO Support to recover the deleted content within the time specified here.
To configure the Retention Period, read more about it here: How to Set Retention Period for Deleted Content.
Portal Restriction
Users at times need to restrict viewers from accessing the Portal due to any reason such as security, privacy, maintenance, etc. To suffice this need, VIDIZMO provides a Portal restriction tab that is used when the Portal needs to be restricted to Managers and Administrators only.
To restrict the Portal for users, read more about it here: How to Restrict Users From Accessing a Portal.
Download Message
This field facilitates the user to define a custom message or disclaimer message that would be displayed to the end-user while downloading any media file.
To add the custom message, read more about it here: How to Add a Disclaimer Message on Media Download.
Contributions were made by Sarah Hussain and Sidra Jabeen.