Understanding Administrative Audit Logs

Introduction

When hundreds of corporate users have access to VIDIZMO Portal with respect to their organizational units, it is almost impossible to track the changes being made to the system which can eventually prove detrimental in terms of content management. For this reason, it is imperative to introduce strict measures of monitoring and control. For increased security with respect to the integrity of content and its control settings, Audit Logs in a Portal help track activity against each user.

Concept

An Audit Log, also referred to as an audit trail, is a chronological record of the data, documenting the sequence of operations taken place on a portal by the user that can affect the functionality, procedure, event, or media type. In most cases, an audit log comprises of the security relevant data.

The Admins and Managers can access Audit Logs which are used to track and record user activity such as login, date, time, actions performed. This includes the content viewed, change in settings, upload, add and delete users, campaigns, collections, etc.

In VIDIZMO, every activity is logged into the system by the event. Maintaining their record is extremely useful for enterprises to ensure check and balance. It is possible to gather information about who accessed or downloaded the content or who made changes to the Account/Channel settings.

You can also easily keep track of the employee activity in an extremely secure and organized manner. These audit logs offer increased security ensuring that any potential security breach or misuse of information does not occur.

They can view the Audit Logs, to keep track of user activity. These logs tabulate the data before and after user activity. The data is filtered using the IP Address, Event, Start Date, End Date, and Users.

Here are the various elements displayed in the Audit Logs:

• User

         Name of the User who performed the event against which the log has been maintained.

• IP Address

          An address of the machine using which the particular Event has been triggered.

• Date & Time

          This is the date and time when the Event was triggered and helps in identifying the sequence of Events.

• Event

           Any action performed by the user affecting the functionality of the Portal. For example, Content Upload.

• Subject Type

          This defines the scope of the Event that has been triggered for increased understanding and review. For example, an Event User Login will have the Subject Type as Personal           Profile.

• Subject Title

          Title of the Subject Type, like for a User Log In event, Subject Type will be the name of the user that logged in.

• Details

          This contains any miscellaneous details about the triggered Event.

There is also an option to add filters with respect to specific IP Address/User/Email Address for the events that you opt to be notified about and the Start/End Date to define the duration for the logs to be maintained for. Moreover, the logs can be exported as PDF or CSV. Read more about it here: How to View and Export Audit Logs.

Moreover, in VIDIZMO DEMS, it is also possible to assign Log Access Levels to various User Groups (like different Case Investigation teams). Based on this, each User Group can view Audit Logs for the users in their groups and the groups of equal or lower hierarchy. Read more about it here: Understanding Log Access Levels

Contributions were made by Sarah Hussain & Sabika Tasneem.

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