Users in VIDIZMO

For organizations to effectively manage their enterprise video content management system and allow its users to derive maximum benefits from it with respect to their usage requirements, it is imperative to introduce a centralized system for User management.

In VIDIZMO, we allow specific authoritative roles in the Users hierarchy to modify the extent to which a user, being part of an organization, may participate.

Users in VIDIZMO can be classified into multiple roles, each having a specific purpose with respect to their participation in the organization's media management. This helps streamline the process of defining responsibilities for every user by standardizing certain sets of rules and permissions for every role defined. These roles are then assigned to every User being added to the VIDIZMO Account determining the scope of their operative and functional responsibilities within the application while mapping their profile's accessibility to certain permissions/restrictions for ease of management. These Roles include Administrator, Manager, Moderator, Contributor, and Viewer. In order to learn about what each of these roles offer and how do they differ in authority, read more about it here: Understanding User Roles

VIDIZMO further categorizes the Users on the basis of Federated and Non-Federated User. For a User signing into the Portal using VIDIZMO-specific credentials is classified as a Non-Federated User whereas a User using credentials of an organization's Identity Access Management system (IAMs) such as Okta or third-party logins such as Facebook, which then authenticates the User on behalf of the organization and provides basic profile information to VIDIZMO for acknowledgment is referred to as a Federated User.

Managing Users in VIDIZMO

VIDIZMO enables the authoritative Roles to perform actions/operations on the Users. These actions include:

  • Search Users: The ability to search a User via First Name, Last Name and Email Address. 
  • Filter Users: This can be performed on the basis of Roles, Enabled/Disabled User, display limit and Federated/Non Federated Users. Moreover, VIDIZMO allows filtering with respect to additional characteristics i.e Custom Attributes too.
  • Add Users: The functionality to add Users to the Portal can be performed by defining the Role and Email Address of the User. The User receives an Email and is required to register to the Portal. For enhanced organizational ease, VIDIZMO allows the ability to add multiple Users at the same time. To learn about adding a User in a Portal, read about it here: How to Add New Users in a Portal.
  • New Request: Based on the Security Policy employed on the Portal, a User requesting to join the Portal are displayed here and require the Admin or Manager to approve the request. In order to approve or reject a join request, read How to Approve or Reject New Requests. To understand the Security Policies in VIDIZMO, read Understanding Portal's Security Policy.
  • Edit User: To view or update basic information such as First Name, Last Name, Groups, Country etc. about a particular User. To edit a User, read How to Edit a User. Here, the User Role can also be changed for a User. To change the User Role, read How to Change a User Role.
  • Delete User: To remove a particular user from the Portal. To delete a User, read How to Delete a User.
  • Perform Bulk Operations: To increase efficiency and save time, VIDIZMO provides the ability to perform certain operations on multiple Users simultaneously. These include:
    • Bulk Edit: Utilizing this option to revise the Roles of selected Users. To change User Roles in bulk, read How to Edit User Profiles in Bulk. 
    • Delete: The ability to remove the Users permanently from the Portal. 
    • Disable/Enable: The capability to make Users active or inactive within the Portal.
    • ResetPassword: Utilizing this option to change the passwords of Users. Moreover, to acknowledge the Users, VIDIZMO provides the functionality to Email the new passwords to them. To reset passwords, read How to Reset Password for Other Users.

Why Organizations need Groups

For typically large organizations with hundreds to thousands of employees, grouping them together with respect to their responsibilities and functional roles in enterprise video content management system:

  • makes the users' experience more focused and specialized to their own requirements;
  • helps in centralized policy-making and Access and Management controls;

Group is a manageable entity that represents a collection of users. All individual users as part of a group can be managed, controlled and assigned content with ease. This means, by creating groups, the Administrator does not need to set permission settings for each user; rather they can collectively implement the settings on the group as a whole. Groups provide segregation within a Portal and improve employee's productivity by making sure the content is of utmost relevance to the users.

Groups in VIDIZMO

In VIDIZMO, authoritative roles are able to add users of one group to another and send emails to the entire group together. Moreover, groups can be imported through Single Sign-On (SSO) to VIDIZMO through Federated System by directly mapping the Organizational Units (OUs) from the company’s ID directory onto VIDIZMO User Groups. This helps organizations sort employees with respect to their relevant functional responsibilities for specialized user experience without going through the hassle of manually populating users in their respective groups. There is no restriction on the number of Groups allowed to be created within a Portal.

VIDIZMO also provides an added functionality to merge Users and existing Groups inside a Group. This is helpful when a certain functional group is to merge with a few other individual users to achieve a short-term goal in their business context.

Navigate to Users & Groups from your main menu, Users' information is enlisted here with details such as Name, Portal Logo, Joined (date and time), Status and Last Logon information within a Portal in All Users Group.

Moreover, when selecting a Group to view its relevant information, you can choose to view the number of users within the group and their information, along with the groups that are part of that group with details such as Name and Date Added. Details about the two can be toggled from the top-left corner of the list display.

Note: By default, all Users added to VIDIZMO are assigned the All Users group. This Group can not be edited nor deleted.

Managing Groups in VIDIZMO

VIDIZMO allows the authoritative roles to execute the following operations on the Groups as stated below.

  • Create Group: The ability to make a new Group within the Portal by defining the Name, Email Address and Description for the Group. 
  • Delete Group: Utilizing the option to remove a Group.
  • Edit Group: To redefine the Group details such as Name, Email and Description. In order to Create, Edit or Delete Group, read How to Create, Edit and Delete a Group.
  • Filter Groups:To search for a Group by Name or Email Address for improved and fast results within a Portal. 
  • Add Users in the Group- Once a Group is created, only the existing Users or Groups of the Portal can be added to the newly created Group. Moreover, VIDIZMO allows the search facility to enhance Manager+Roles experience while adding the Users or Groups. To add Users in a Group, read How to Add Users in a Group.

Roles and Permissions

  • Managers and Administrators can add, edit, delete a User.